VARIED RECEPTIONIST ROLE - 1 YEAR CONTRACT

MELINDA MARKS RECRUITMENT

Job Description

Superb opportunity for a polished Receptionist to run the reception area of this W1 based Management Consultancy on a one year contract. The responsibilities will include the following:

• To “own” the Reception area making sure that it is tidy and presentable to all guests
• To meet and greet guests in a welcoming manner and direct them to the appropriate floor or person
• To be fully informed as to what meetings have been booked on any given day and have a list of all guests expected. This will ensure a professional and informed approach to dealing with clients
• To take phone messages accurately and distribute them quickly
• To be a “hub” of helpful information by understanding the general whereabouts of consultants, clients, internal meetings and general day to day office activities

Administration
• Responsible for booking all couriers, taxis, arranging travel for consultants and booking restaurants
• Manage the company calendar, events listing and photo albums
• Schedule and organise monthly lunches
• Deal with incoming and outgoing post including deliveries
• Organise the archiving of boxes and network back-up tapes
• Maintain Office Support information lists such as telephone directories, employee information etc.
• Maintain Act database and provide support for all mailings, Christmas cards and event invitations on behalf of Business Development
• Manage adhoc requests

Support for HR Manager
• Support the HR manager with administrative tasks e.g. setting up meetings, interviews, material preparation for training courses, personnel file set-up
• To assist with any tasks as they arise

Consultant support/other
• Support rest of team, as required to create a responsive and flexible overall Support team

Skills

Relevant reception experience