Administrative Assistant

PE Global is recruiting an Administrative Assistant for our multinational biotech client based in Moorgate, London. The role is an initial 12-month contract and this role will be remote, however, some travel to the office might be required. The rate for this role has a range of £20.00 to £26.18.

Responsibilities of the role:

• Support monitoring the finance mailbox, tracking invoices and responding to queries from NHS sites regarding payment status.

• Support the invoice payment process, by requesting documentation and liaising internally to support approval workflows

• Support the COM group in liaising with NHS sites and CRAs to address invoice queries.

• Support the finance taskforce initiative, which is working to ensure all sites are up to date with their invoicing- the work in this area is likely to increase significantly between Dec 2024 and Jun 2025,

• Support the site personnel compliance workflow activities required for clinical trial contract execution. This work will increase over the next 6-9 months, as the number of sites in set up increases.

• Support the End of Year finance process in Nov and Dec 2024, ensuring all pending invoices are processed prior to Year End cut off, to minimise accruals.

• Site budget tracker reconciliation work, to ensure finance process is robust and as efficient as possible.

• Filing support to team due to additional workload as part of UK independence project

Requirements:

Essential:

• Excellent IT skills including proficiency in Outlook and Excel, and experience in working on company systems
• Excellent communication skills, both written and verbal
• Experience of working remotely and self managing workload
• Prioritisation of workload
• Administration experience
• Some knowledge of financial systems

Desirable:

• Clinical research finance knowledge
• Experience of work within NHS or pharmaceutical industry
• Prior experience with eClinicalGPS

Please note PE Global cannot assist with any sponsorship. Candidates need to have a valid visa to live and work within the UK for at least the next 12 months. Rate may vary depending on PAYE or Umbrella contractor….

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